What is the best way to setup Midterm Programmes?
This Really Depends On Your Situation
There are a couple of options as to how you setup your midterm programmes (granted that you run midterm programmes in your country). This article will evaluate the two ways that you can look to set these up.
Holiday Programme Method
This is our recommended way of going about setting up your midterm programmes. This involves splitting your General Term for ASC & BSC to make room for a new term. In this space, you will create a Holiday Term and go about creating a Holiday Programme for your midterms.
- The term is split into two parts. This will result in two different bookings per term. You will need to confirm these separately in the invoice manager and you cannot have an invoice covering both halves if you are invoicing for the whole term at once.
Special Day Method
This method involves having a single General term and laying exclusion days down over the top of the days that you would like to block parents from booking into your BSC & ASC Programme. Once the Exclusion Days are set, you can then create Special Day programmes, which parents can book into.
- Cannot use flyer or other Holiday Programme features
- Cannot set an automatic weekly rate - this will need to be overridden manually
Creating Special Day Programmes
There are a few steps to ensure that your Special Days are set up correctly, so we decided to make this step by step guide to ensure you are maximising your care on the coming Teachers Strike and any future special days. The setup for this can be ...
Special Day Invoicing
Sometimes a special day may need to be created and added to a term when they are already bookings for the regular term. There is a solution to this problem in aimy Plus when the special day time overlaps with the already booked term programme If a ...
Creating Holiday Programmes
To set up programmes that run during holiday time follow the below steps Go to Tools > Programme Library Select Holiday Programmes tab. Create Sessions & Fees Create sessions by clicking on “Edit Sessions”. Go through and fill out the details for ...
How do I create Special Programmes (eg teacher only days)?'
Setting Up 'Special Days' Sometimes certain days have different times or other details that you would like aimy Plus to indicate for that specific day. This can be the case if you have a day that your sites closes or opens at a different time than ...
Setting Up Term Planning
This can be found under Tools > Term Planning. This is where you assign your programmes in your programme library to particular terms, or holiday periods and make them programmes bookable for parents. From here, you can edit all the name and ...