Invoice Settings

Invoice Settings

The invoice settings contains four parts,  Invoice frequency/Billing period, invoice date, generate date and due date.
You find the invoice settings from the settings cog top right and then select invoicing.

Invoice Frequency/Billing Period

This determines the frequency of when parents will be invoiced. Multiple option can be offered to parents. These settings only apply for bookings during Term programmes, Holiday and Special day programme bookings are set to have once invoice only for bookings.
Invoice/Frequency/Billing Period



Invoice Date
Determines the date displayed on invoice.





Select when you want to generate the invoices

In a series, the first invoice will always be generated immediately. Remaining invoices will be sent based on settings below
Select the week before or after and the day you wish your invoice to be generated. Note "Current week" refers to the week that the programme takes place.

Example 1 , If the customers billing period was weekly, and you select 1 Week "before" and "Wednesday" , your invoices will be generated each wednesday, 1 week prior.

Example 2 - if the customers billing period was fortnightly, and you select 1 week "after" and "Monday" , your invoices will be generated each monday, the week after the last billing period.

Any changes to these settings will not alter existing confirmed booking.




Invoice due date

All invoice due dates are based on the settings below, including the first invoice.

"Current week refers to the week that the programme takes place. for example, "1 before" is the week prior to the 1st day of that programme starting, ie first day of term.

This tool allows you to set your invoice due date based on the start or end date of the customers billing period. the start and end date refer to the first and last day of a particular billing period. ie; a fornightly billing period has a start date of monday the 1st and an end date of friday 12th, (2 weeks later).

Setting examples, based on a billing period starting monday the 1st.

Example 1 , if the customers billing period was weekly, and you select 1 week "before" and "Wednesday", your invoices will be due the wednesday before monday the 1st and each week there after.

Example 2 - if the customers billing period was fortnightly, and you select 2 weeks "after" and "Monday" based on "start date", your invoices will be generated two weeks after the start date on a monday. ie monday 15th

Example 3 - if the customers billing period was fortnightly, and you select 2 weeks "after" and "Monday" based on "end date", your invoices will be generated two weeks after the end date on a monday. ie monday 22nd

Any changes to these settings will not alter existing confirmed booking.

Casual booking dates are calculated based on first/last attendance








Send First Invoice Immediately

You can choose to send the first invoice immediately when a booking is confirmed or you can choose to send every invoice based on the settings you have chosen to generate your invoices for.








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