Email Template for new parents

Email Template for new parents

Please find below a Parent Email / Letter Template you can use to tell your parents about aimy Plus

PLEASE NOTE
- the text in blue requires you to replace with your own information.
- there are two sets of points 1 and 2, you must delete the option that does not apply. 

We would suggest emailing this to all parents and having some hard paper copies to hand out to parents as they pick up there kids. 

It would be a good idea to have this on your own letter head and also include the aimy Plus logo (attached) so parents get familiar it. 



Email Subject : IMPORTANT : We are changing the way we do bookings at [Your Company Name].

Dear [Parent Name],

From the start of [Term Name], we will be using an exciting new online system to manage the way we look after your bookings, it's called aimy Plus. This online software has many benefits including your very own Parent Portal where you can,  
  • Register and Enrol your child/ren 
  • Book 
  • Make Payments
  • Update your personal information
  • View bookings
  • View invoices
  • Privately view photo's we up load of your child enjoying our programme. (optional - delete if you want) 
Click here if you would like to see a short 2 min video on how aimy Plus is going make life a whole lot easier for you and us 

DUE TO INCREASED REQUIREMENTS SET ON US BY THE MINISTRY OF SOCIAL DEVELOPMENT
YOU MUST BE REGISTERED, ENROL AND BOOKED FOR [TERM NAME] USING AIMY PLUS BEFORE [XX MONTH, YEAR] 

This process should only take you about 10 mins and the good news you will never have to fill out another registration / enrolment form with us ever again! 

Here's what you need to do, 

1. Go to our website [insert your website URL] and click the [Book Now Button] 
2. Once your reach the registration page, click the purple "register now" button.

 -- (Delete one or the other)

1. Go to the following link address  [insert your aimy Plus URL]
2. Click the purple "register now" button.

3. Follow the registration process and enrol your child/ren
4. After this has been done, click the dashboard in the Menu Bar at the top of the screen, now you can make a booking :)
5. Click on the "make a booking" button and complete the booking into the desired programme
6. Once completed, your booking is now pending and will be confirmed within 24 hours.

For more information about the booking process go here

Next - enjoy exploring your Parent Portal and finding out all the neat things you can do and see. 

If you have any queries - please do not hesitate to call us.  

Kind Regards, 
The team at 
[Your Company Name]
[Your Company Phone Number]


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