Creating Term Programmes

Creating Term Programmes





To set up sessions that run during the term such as Before School care or after school care follow the below steps



  • Go to Tools > Programme Library 
  • Click on "Add New Session" button
  • Fill in all the details including name, description, times, ages and Item Codes
  • Hit "Save"




aimyPlus considers daily full time rate when a booking is for 5 days a week. This is at the programme level so even if there are different sessions so long as it is 5 sessions from the same programme category eg 5 asc sessions then the full time rate applies for those sessions.

aimyPlus considers Part time rate is 4 days booked or less. This is at the programme level so there could be two sessions at one after school care time and another two at a different after school care session time but they would both by at the part time rate for those sessions

aimyPlus considers casual rate as booking in for a single day. The one exception to this is if during the booking process with customised booking options enabled and a parents click the casual booking option then the booking is always casual pricing even if the parent books in for a whole week. This is because they chose the casual booking customised type option instead of regular booking.




Assign Term Programmes to Term Dates:


  • Go to Tools > Term Planning 
  • Click on the "Manage Programme" beside the desired term.
  • Select your Term and hit the "Make Bookable" button beside the sessions you would like to make bookable
  • If the term is not yet created, click on the "Create New Term" button and select the term you want to create and then follow the previous steps.
  • If you do not find the term you want when you click create new term you will need to create the term at the head office level under Tools > Terms. 

You can assign the same term programme that was created in the Programme library to multiple terms.












Edit Existing Term Programmes:


  • To edit any details, make sure you make the programmes unbookable first under Tools > Term Planning






  • To edit the details, go to Tools > Programme Library 
  • Click on the "Edit" button and edit the details accordingly
  • Please note if you are changing prices of a session as soon as you change the price any new bookings that are confirmed will have the new price.
  • You can now make the terms bookable once more




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